Transfer Requests

Outlined below are the principles and procedures for requesting a transfer of residency programs.

Should you wish to request a program transfer, please submit the following to loreta.muharuma@utoronto.ca, Director, Operations at the PGME Office:

  1. Current Program and Training Level
  2. Program to which you wish to transfer
  3. If you wish to be considered for the intra-provincial transfer process among the Ontario medical schools – which school and programs
  4. Email address and telephone number(s) where you can be reached during the day.

General Principles

  1. Wherever possible, transfers should not subvert the CaRMS match.
  2. Resident must be released by their home program
  3. Residents must be accepted by their requested program
  4. Final approval of any internal transfer lies with the Postgraduate Dean.
  5. The Postgraduate Deans at the respective Ontario schools will have the final approval regarding intra-provincial transfers, including funding availability

Specific Principles

In addition to fulfilling the requirements of the general principles above, the following specific principles will apply to all transfer requests:

  1. Residents must have at least 6 months of residency in the discipline from which they request transfer. PGY-1 transfer requests will be considered after January 1st each year.
  2. Residents should have sufficient exposure to the discipline to which they are requesting transfer either in the last year of medical school or during their residency.
  3. Residents matched through the second round of CaRMS are not eligible for transfer in the PGY1 year.
  4. Residents must be of similar quality to successful candidates through the CaRMS match by the receiving program, utilizing similar selection methods and rating systems where they are used.
  5. Transfer requests from the Family Medicine program will only be considered from residents at the PGY1 level.
  6. Consideration of transfer requests from residents in specialty programs at the PGY2 level and above will be based on evidence of wrong career choice or demonstrated need, e.g. disability, health or family issues that prevent residents from completing their initial program, etc.
  7. Transfers at the PGY2 or higher level will be dependent on availability of funding.

The Process

  1. Residents wishing to transfer programs will submit their names and preferred programs to the PGME Office.
  2. Requests will be compiled and reviewed by the PGME Office. The PGME office will immediately contact residents whose transfer requests are not approved by the Postgraduate Dean and therefore will not be forwarded to Program Directors.
  3. The PGME office will send approved program transfer requests to the Program Director with the residents’ name and contact information as well as the number of positions the program may potentially fill. All requests are sent at the same time to the Program Directors.
  4. Program Directors are not obligated to accept trainees who do not meet admission requirements. Also, some Program Directors may not be able to increase their numbers even by one, if clinical training resources do not permit this.
  5. Program Directors/Program Assistants will contact residents individually to request documentation for review and possible interview and prepare a rank list of its acceptable applicants and discuss with the PGME Office regarding funding availability.
  6. After consultation with the PGME Office, the Program Director will inform the transfer applicant of acceptance/refusal verbally or by email.This process should be completed by the end of February of each year.
  7. The PGME Office will treat transfer requests as confidential and will not advise current Program Directors of the acceptance of residents to other programs — this is the responsibility of the resident. An applicant who is accepted as a transfer resident must arrange a meeting or contact his/her current Program Director to request a release from the program as of July 1st or a date which is mutually acceptable to both Program Directors. Due to rotation and call schedule requirements, both program directors must agree on the start/release date if other than July 1st.
  8. The PGME Office will issue a revised Letter of Appointment to successfully transferred residents after receipt of authorization letters from the new and former Program Directors.
  9. An intra-provincial (within Ontario) transfer process will take place in March, following the internal University of Toronto transfer process. Transfer requests to programs in other Ontario schools will be considered during this period to accommodate residents who are requesting a transfer of medical school, or have been unsuccessful in the internal transfer process. However, as funding years are not transferable among schools, direct and equal swaps are usually sought during this process.

Please submit your transfer requests to:
Loreta Muharuma
Director, Operations at the PGME Office
Email: loreta.muharuma@utoronto.ca